Safety Committee

Date: Tuesday, March 02, 2010 12:25 PM SAFETY COMMITTEE----MARCH REPORT-----2010 The committee meeting consisted of 5 members, 3 guests and our operations manager. Both Cove Clubhouses parking lots are scheduled to be restriped this spring. Reflective paint ( in lieu of reflectors) will also be applied to necessary street curbs to assist night driving. The interchanging and replacing of stop/speed/and posts is still a work in progress. Security reported no citations in January and February –Keep up the good work ! The NEIGHBORHOOD WATCH signs will be installed at all SC entrances as our program is now in effect. Please read Mr. Hafer’s Security Report in April’s UPDATE for more details and volunteer signups*. It’s a good thing !!!!* REMINDER TO PARENTS, GRANDPARENTS and GUARDIANS of MINOR CHILDREN--- as Spring approaches more youngsters will be participating in outdoor activities. The SAFETY COMMITTEE urges you to personally monitor these activities , especially bike riding , skateboarding , roller skating, tree climbing, balls entering the street, etc……. We want all our residents and our youth to have a fun, healthy and happy summer. Thank you. Thanks to the efforts and dedication of this committee. Everyone is welcome at our next scheduled meeting April 5, Monday, RVCH, 5pm. Stay Safe.  

Safety Committee Annual Report

Safety Committee 2009 Annual Report Date: Tuesday, March 02, 2010 12:33 PM SAFETY COMMITTEE ANNUAL REPORT 2009 Safety Committee accomplishments included: Board accepted proposal to purchase new stop signs and posts for replacement to meet standard height requirement and uniform size throughout The Cove. Stop signs for the golf cart path were also added. Board passed proposal to lower speed limit on 3 sharp curves in Land Harbor and add a STOP sign at the intersection of Elberta Loop to lower speeding issues on Buena Vista. Established monthly Security Incident Reports: 2009 Totals ------- 64 incidents, 10-15 tickets issued per month, approximately 200 emergency calls, 450 animal complaints, 100 loud noise complaints Installation of new street lights at very dark areas to improve night security of residents. Several existing lights also needed repair service. Committee coordinated with Security to reinstate a Neighborhood Watch Program. Cove residents were and are urged to participate in each area of the cove. Committee placed speeding and safety inserts monthly in the UPDATE to increase continued awareness. Continued coordination with Baldwin County Sheriff’s Department to patrol and issue citations when/where needed inside the Cove. Continued Criminal Awareness websites/articles included in the UPDATE for resident convenience. Your Spanish Cove Safety Committee Members: De Olivia Dickey Jimmy Young Donna Hinds Ron Hafer Missy Muench Chuck Lyons Sue Ellen Giles Patti Junkins Butch Price, Op. Mgr. Thanks to ALL have devoted their time and attendance --- keeping Spanish Cove a safer community!


 ROAD AND DRAINAGE COMMITTEE MEETING
 
The Road and Drainage Committee met this morning at 8:00 A.M. in the RV Clubhouse. We had plenty of hot coffee. Five people were present. Butch provided us with pictures of the major Road and Drainage problems throughout Spanish Cove. All Committee Members reviewed the pictures in detail. We discussed the following.
1— The Road that is being undermined in front of 2113 Club House Drive.
2---The Water problems on Pine Forrest that are caused by water back up in the 14 tubes drainage ditch.
3---The culvert on Clubhouse Drive that has dropped down and caused the Road to sink. We also discussed rusting metal culverts in other areas of Spanish Cove that need to be replaced.
4---Road problems at Ridgewood and Santa Anna Drive.
5---Tree roots on the East side of the Peterson Branch Bridge. It was suggested that we get written permission from the Corp of Engineers before doing any work in the area.
6---Standing water at the intersection of Buena Vista Circle and Ridgewood Drive. The Committee recommends that a drain be installed at the edge of Buena Vista Circle and a drainage pipe placed underground into the drainage ditch behind the home at the corner of Buena Vista Circle and Ridgewood. Property Manage Butch Price has knowledge of all of these areas and will be getting Contractor Bids. The Committee recommended that we hire someone that has experience operating a back hoe. The Committee also recommended that we purchase a Vibrater to be used to pack Asphalt. The Maintenance Department does a good job of patching pot holes, but unless the Asphalt is well packed it washes away. There is a $100,000.00 reserve in next year’s Budget for Road Repair. In the past this money has been used to pave one mile of Road. The Committee recommends that we not spend this money on one project, but to use it to correct the problems that are outlined above.. Our Meeting was adjured at 9:15 A.M. Tom Pinkerton, Chairman

 Communications Committee Meeting - March

1. Terms and Privacy - read statement that was drafted for the spanishcove.org site, made a few minor edits to be posted on the spanishcove.org site.
2. Digital Sign - To research a digital sign for the Cove, to be seen from HWY 99, which will have the capability of changing the message from the office.  
3.  Communications Board at #2 Entrance - will keep more current with most recent activities.
4. Advertising of Spanish Cove - Ads are costly for RV magazine ads. We will research this .  
5. Channel 86 - Mediacom, Butch to look into the possibilities of utilizing for various media opportunities.
6. Communications Committee account balance is $2,488.23.
Next meeting, Weds. 7 April , 4:30 pm in the Clubhouse Poolside Room.

  Communications Committee Annual Report 2009-2010
The Committee has had quite a productive year, accomplishing the following:

1. Spanishcove.org Official Website - The Spanishcove.org website was confirmed by the Board of Directors as the official website for the Spanish Cove Community. The website was upgraded with many new features this past year including posting of the Update with colored photos. Check it out!
2. Christmas Volunteer Luncheon - A very nice Christmas luncheon was sponsored for all the Communications volunteers, almost 30 people attended. It is amazing how many people volunteer to make sure the Update is successfully delivered to all the residents each month! Thank you again for all that our volunteers do!
3. Accounting - Switched banks to save a $10/mth fee, balance is $2,488.23. Also, established Committee Accounting Procedures and a Purchase Request form before making any purchases, with an open book policy.
4. Welcome Packet Update - Reviewed the welcome packets updating with current information.
5. Privacy & Terms for Website - Established a privacy & terms statement for the Spanishcove.org website.
6. Increased Ad Prices - Increased ad prices slightly.